Executive Assistant

Full Job Description
Here at MJD Recruitment, we are privileged to be partnering on a truly unique opportunity within a long-established, privately owned property investment and management group based in Melbourne. This is not a traditional corporate EA role, it is a rare opportunity to work alongside a legacy founder in a position that requires maturity, confidence and quiet capability.

About the Role
This role is not for the faint-hearted; it's an incredibly fast-paced position where you'll need to be at the top of your game at all times. The role will suit someone who can keep momentum without becoming a gatekeeper, who can anticipate without overstepping, and who works with their principal. You will be supporting the Managing Director across all aspects of his professional realm.

Your responsibilities will include:

• Complex and fluid diary management in a constantly shifting environment
• Coordinating meetings across multiple entities and stakeholders
• Managing communications and ensuring alignment across key support functions
• Maintaining workflow continuity without needing constant direction
• Imposing structure and order, quietly and effectively

About You
You are an experienced EA who has supported a founder, owner or highly intellectual principal in a complex environment.

Technically, you bring:

• Proven experience supporting at Managing Director / Founder level
• Exceptional diary and priority management skills
• Confidence operating within ambiguity and changing direction
• Experience within Mac environments
• Familiarity with CRM/task management systems (highly regarded)
• Comfort working with voice dictation workflows

Behaviourally, you are:

• Emotionally mature and grounded
• Calm, unflappable and highly discreet
• Someone with a strong internal compass

If you are a seasoned Executive Assistant seeking a long-term, intellectually engaging partnership with a respected industry leader, we encourage you to apply for confidential consideration.