Planning and Scheduling Coordinator

We’re seeking a Planning and Scheduling Coordinator to manage the day-to-day scheduling and administration of practical training for the Qantas Engineering Academy (QEA). This role is essential to ensuring apprentice training schedules, facilities, instructors, equipment and shared training resources are coordinated effectively to support high-quality program delivery.

Working closely with the QEA Practical Training Manager, Planning and Scheduling Manager and other key stakeholders, you will coordinate and maintain practical training schedules, manage resource allocations and address scheduling conflicts. You will also track student and cohort progress, identify students who may be at risk and deliver accurate reports to support operational and executive decision-making.

If you have experience in scheduling or project coordination within a high-demand environment, combined with strong organisational, communication and problem-solving skills, we’d love to hear from you. Experience in the education, aviation, technology or digital delivery sectors will be highly regarded.

Is this role for you?

Our ideal candidate will have the following:

• Minimum of 2 years’ experience in a high demand scheduling or project coordination role (essential), with prior exposure to the education or aviation sectors considered highly desirable.

• Experience utilising records and document management systems, particularly scheduling focused.  

• Demonstrated proficiency in Microsoft Office programs, including advanced expertise in Excel for resource logistics planning and scheduling. 

• Experience within technology or digital delivery environment is advantageous. 

• Excellent communication skills (both written and verbal) and the ability to manage multiple tasks, prioritise effectively, and meet agreed deadlines. 

• Ability to interpret and apply legislation, regulations, policies and procedures and exercise judgement or seek management assistance in the interpretation of same. 

• Well-developed problem-solving skills. 

• Demonstrated ability to deal with sensitive issues and maintain confidentiality. 

• Preparedness to undertake training as required. 

What we can offer you:

• A diverse and rewarding position where you will offer key support to our students, staff and stakeholders.

• An environment that supports a high performance, supportive and inclusive culture.

• Flexible work arrangements.

• A Health and Wellbeing program including access to two days flexible leave per year and access to our Employee Assistance Program to support you and your family.

• Corporate discount with a private health fund.

• Salary sacrificing for superannuation and novated car leases.

• Professional development opportunities.

Working at Aviation Australia:

Aviation Australia was established by the Queensland Government as a training organisation in 2001 to support the growth and development of the aerospace industries. During the last 25 years, the company has delivered training both nationally and internationally to many thousands of aviation professionals worldwide. As a world class organisation, the training outcomes delivered by Aviation Australia are recognised by the Australian Skills Training Authority along with national and international airworthiness regulators.

At Aviation Australia we strive to live by our values Safety at the heart of everything we do, working together, being accountable, acting innovatively, and delivering on our customer's needs. Our workplace offers a genuinely flexible working environment where we recognise the value of an inclusive and diverse workplace. Our people are empowered to strive for excellence and succeed. We encourage applications from Aboriginal and Torres Strait Islander people as well as women, people with a disability and people from culturally diverse backgrounds. If you identify with any of these groups and need assistance with your application, please contact the People and Culture team via e-mail ••••@aviationaustralia.aero and one of our team members will contact you to assist.

Please refer to the full job description available under 'Join the Team' on Aviation Australia's website for further information about the role, duties and selection criteria.

To apply: please click on the Apply for this job button and include the following:

• A current resume

• A cover letter (no longer than 2 pages)

Only applications from candidates with the legal right to work in Australia will be considered.

Candidates must have current Australian work authorisation at the time of application.

Aviation Australia partner with Qantas for the Qantas Engineering Academy. If you are currently working or previously worked for Qantas, part of our recruitment process is to confirm your leaver status. By submitting your application, you agree that AA may contact Qantas for your leaver status if applicable.