Office Administration Manager – Insurance Building

About the role

You'll be the engine room of the business. Managing scopes, insurer liaison, job scheduling and the day to day admin that keeps our jobs moving. You'll work across WorkflowMAX and Xero, so if you already know these platforms you'll hit the ground running. This role suits someone who thrives on structure and pace. Insurance building moves fast and you'll need to keep multiple jobs, insurers and trades all talking to each other without missing a beat.

Key responsibilities

• Managing office operations end to end across WorkflowMAX, Xero and our clients portals

• Liaising with insurers, assessors and clients on claims and scopes

• Coordinating job scheduling and trade allocation

• Keeping financials, invoicing and reporting tight through Xero

• Supporting a growing East Coast footprint as we scale

About you

• Solid experience in insurance building or trade based admin

• Hands on WorkflowMAX and Xero experience essential

• Comfortable managing a fast paced, high volume workload

• Willing to travel on and off as the business requires

• Based in or close to the Lower Blue Mountains region but with occasional travel to Preston's office for team meetings

About us

We're a high growth building company on the East Coast (NSW & QLD) specialising in insurance building work.